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Purchase Ledger

Facilities
Supplier Maintenance
Entry and maintenance of supplier accounts including: full supplier name, shortcode and payment terms.

Purchase Invoice
Entry of purchase invoice details. Option to enquire upon Purchase Order and update with Invoice details.

Purchase Credit Note
Entry of purchase credit note details.

Cash Paid
Entry of cash payments against supplier accounts.

Cash Allocation
On screen reconciliation of cash with outstanding items. All outstanding debits and credits are displayed for the supplier account.

Cash Input
Alternative payment entry allowing on screen reconciliation with automatic posting.

Cash Input
Alternative means of cash entry allowing on screen reconciliation of receipt with outstanding invoices followed by automatic posting and cash allocation.

Block Cash Allocation
Automatic allocation of outstanding credit items to oldest outstanding debit items.

Auto Allocation
Automatic generation of pre- allocated cash payments for all due approved and outstanding invoices with option for claiming settlement discount.

Purchase Journal
Double entry adjustments between two supplier accounts or between supplier and nominal account.

Post Transactions
Posting of purchase ledger transactions format he purchase day book tot he purchase ledger and nominal accounts.

Remittance Advice
Production of remittance advice showing only the items being paid. Can be in pre-printed, logo or plain stationery format.

Cheque Print
Production of cheques for cash paid transactions.

Transaction Archiving
Completed transactions may be retained for selected accounts providing detailed history.

Automatic Payments Run
Purchase Invoices may be entered, approved and denoted for entitlement for discount. Approved and due invoices may then be automatically paid.

Reports and Enquiries
Supplier Enquiry
Displays full account details for a supplier with full open item listing. Optional hard copy print.

Creditors Schedule
Aged report for specified suppliers in either 3 month or 6 month format.

Posting Report
Full audit listing of all transactions posted to the ledger with control totals.

Supplier List
Report of suppliers showing trading position including account balance and turnover.

Ledger Print
Ledger listing of accounts with transaction details.

BACS Payment Report
Report of cash payments - suitable for output using the Data Export module and then transmission via modem.

Unallocated Cash List
Report of accounts with outstanding debit and credit items.

Purchase Day Book
Daily transaction listing for Purchase Ledger.

Supplier Labels
Used to produce labels from supplier records.

Report Generator
Comprehensive report generation facilities from the supplier.

Key Optional Features
Foreign currency, VAT on remittances and Contract pricing.

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